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Privacy Policy

Effective 04/01/2023

ARCVERIS Partners, LLC is committed to safeguarding personal information and ensuring compliance with all federal, state, and local privacy laws. This Privacy Policy outlines how we collect, use, share, and protect your data in accordance with privacy regulations including but not limited to the California Consumer Privacy Act (CCPA), California Privacy Rights Act (CPRA), Health Insurance Portability and Accountability Act (HIPAA), and the General Data Protection Regulation (GDPR) for international compliance.

1. Information We Collect

We collect various types of personal data necessary for providing our services, including:

  • Personal Data: Name, contact information, employment details, etc.
  • Sensitive Data: Health, biometric data, where applicable, subject to enhanced privacy protections.
  • Financial Information: Payment details, where necessary for service provision.
  • Usage Data: Website activity, cookies, and IP addresses for improving services.

2. Legal Basis for Processing Data

We process personal data on several legal bases, including:

  • Consent: When you provide explicit permission for data use.
  • Contractual Necessity: To fulfill service agreements.
  • Legal Obligation: Compliance with laws and regulations.
  • Legitimate Interests: For business activities like service improvement and fraud prevention.

3. Compliance with Federal, State, and Local Laws

ARCVERIS Partners ensures compliance with various privacy laws, including but not limited to:

  • CCPA/CPRA: Provides California residents with the right to know, access, and delete their personal data, as well as opt out of data sales.
  • HIPAA: Protects any health-related information processed in the course of our HR services.
  • GDPR: Governs the protection of personal data for EU residents, offering rights to access, rectify, and erase data.
  • California Employment and Labor Laws: Ensures compliance with privacy obligations surrounding employee data collection, retention, and use.

4. Customer Rights

Under federal and state laws, including the CCPA and GDPR, customers have the following rights:

  • Right to Access: You can request a copy of your personal data.
  • Right to Rectify: You can request the correction of inaccurate information.
  • Right to Erasure: You can request the deletion of your data where legally permissible.
  • Right to Object: You can opt out of certain data processing, including the sale of personal data.

To exercise any of these rights, contact Support@ARCVERIS.com. We will respond in compliance with applicable legal timelines.

5. Use of AI and Automated Decision-Making

ARCVERIS Partners utilizes artificial intelligence (AI) technologies to enhance service accuracy and delivery. AI is used in compliance with all applicable privacy regulations and does not make autonomous decisions affecting individuals without human oversight. Customers may opt out of AI-based processing where applicable under law.

6. Data Sharing and Transfers

ARCVERIS Partners may share personal data with:

  • Service Providers: To facilitate services, including IT support and payment processing.
  • Regulatory Authorities: To comply with legal obligations.
  • Business Transfers: In cases of mergers or acquisitions.

When transferring data outside of California or the U.S., ARCVERIS ensures adequate safeguards in line with GDPR and other applicable data protection laws.

7. Data Security and Retention

We implement robust technical and organizational measures to protect personal data, including encryption, access controls, and monitoring to prevent unauthorized access. We retain personal data only as long as necessary to fulfill contractual obligations or legal requirements.

8. Incident Response and Breach Notification

In the event of a data breach, ARCVERIS Partners will notify affected individuals and regulatory authorities as required under federal, state, and local laws, including HIPAA and GDPR breach notification rules.

9. Force Majeure

ARCVERIS Partners shall not be held liable for any failure to comply with this Privacy Policy in cases where such failure is due to causes beyond our control, including but not limited to natural disasters, war, acts of terrorism, labor disputes, or government regulations.

10. Changes to the Privacy Policy

ARCVERIS Partners reserves the right to modify this Privacy Policy. Changes will be effective thirty (30) days after being posted on www.ARCVERIS.com/legal. Your continued use of our services after such changes constitute acceptance.